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To the best of my knowledge, no ethics opinions have been issued on the specific issue of whether data sent to and retained by third-party providers for voice processing purposes constitutes a violation of legal ethical obligations.
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While these concerns are understandable, I would suggest that they should not be an outright barrier to using this method of dictation. And in some cases, the providers may also seek to retain the voice data in order to allow their speech processing programs to “learn” from the speech input provided. Some may hesitate to use these tools due to perceived security issues or concerns about waiver of attorney-client privilege, given that this type of technology typically sends your recorded speech to the provider’s servers in order to process it and convert it to text. And the good news is that today’s lawyers have more choices than ever when it comes to 21st-century digital dictation tools. The advent of voice-recognition dictation has ushered in an entirely new and streamlined way to dictate documents. Gone are the days of dictaphones, miniature cassette tapes and the time-consuming back-and-forth between you and your administrative assistant.
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This cost-effective efficiency driver has truly come of age in recent years. Voice-recognition technology is one of the easiest ways to cut hours out of your daily workflow and is an especially useful tool for small firm lawyers who have moved toward a paperless office.
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Importantly, input errors will diminish over time as the software adapts to your voice. You can edit the document once you’re done dictating. When you’re finished, stop speaking and your file is ready instantaneously. It registers your words and inputs them into your document.
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How does it work? It’s simple: hit the record button and then start talking-the software does the rest. If that’s an issue you’re facing, then speech-to-text dictation is a great place to start. Sounds like a great idea, doesn’t it? The problem many lawyers face is determining which tools to research and invest in first. For some lawyers, cutting-edge technologies can seem overwhelming however, with just a little research and know-how, you can incorporate modern technology into your law firm to streamline your practice and increase efficiency.